Annual Campus Security and Fire Safety Report
Download 2012/2013 Main Campus Safety Brochure
The security of all members of the campus community is of paramount concern to the University of Notre Dame. Each year the University publishes an annual report outlining security and safety information and crime statistics for campus. This brochure provides suggestions regarding crime prevention strategies and important policy information about emergency procedures, reporting of crimes, law enforcement services on campus, and information about support services for victims of sexual assault. The brochure also contains information about the University’s policy on alcohol and other drugs, the SafeWalk program and campus shuttle service. A printed copy of this brochure is available by email to Administrative Assistant Leanne Knapp, or by writing to:
Office of the Director
Notre Dame Security Police
204 Hammes Mowbray Hall
Notre Dame, IN 46556
Law Enforcement on Campus
The University of Notre Dame Security Police (NDSP) Department is fully authorized as a police agency by the State of Indiana. The department employs both sworn police officers (with arrest authority) and non-sworn security officers who patrol campus and respond to emergencies. Additional staff members work as security monitors or in other support positions in the department. Notre Dame police officers complete state mandated training requirements established for law enforcement officers and have the same legal authority as any other police officers in Indiana.
Notre Dame Security Police staff frequently work with city, county, state and federal law enforcement authorities. Agencies cooperate whenever possible on investigations and crime prevention programs to provide the best possible police services to our campus and local communities. NDSP has a written agreement with the St. Joseph County metro homicide unit regarding death investigations and a written agreement with the South Bend Police for response to possible explosive devices. When a Notre Dame student is involved in an off-campus offense, university officers may assist with the investigation in cooperation with local, state or federal law enforcement. With the exception of an off campus student intern residence, the University of Notre Dame generally operates no off-campus housing or off-campus student organization facilities. However, many students live in the neighborhoods surrounding Notre Dame. Responsibility for providing police services in these neighborhoods rests primarily with city and county police (depending on location).
Officers maintain a 24-hour patrol of campus every day. In addition to the patrol section, officers are assigned to an investigation unit, a crime prevention and technical service unit, and a parking services and special event security unit.
Emergency Procedures and Crime Reporting
Any crime, emergency or suspicious situation should be reported immediately to the Notre Dame Security Police (NDSP) Department. Anyone may call at any time! Individuals are encouraged to report crimes to NDSP for various security and safety reasons, including for the purpose of making timely warning reports and the annual statistical disclosure to the community. A number of blue light emergency call stations are positioned around the campus for use in contacting the Security Police, and telephones are located at the main entrances of most residence halls. For any emergency, dial 9-1-1 to summon assistance. When calling from a cell phone, NDSP recommends dialing (574) 631-5555 for emergency and non-emergency situations and to request services on campus. Both of these numbers are answered 24 hours a day. Except for confidential communication made to pastoral or professional counselors, University employees are required to report to NDSP any crime reported to the employee that occurred at the University. Note below the specific procedures on how to report sexual misconduct. This policy is necessary so the University can comply with federal regulations regarding disclosure of campus crimes.
Confidential reports that provide sufficient detailed information for classification of the offense by law enforcement officials using FBI Uniform Crime Report (UCR) guidelines will be included in crime statistics. A memorandum is sent by NDSP to University counselors encouraging them to refer crime victims to University Security Police and/or to inform the victim of any procedures to report crimes on a confidential basis for inclusion in the annual disclosure of crime statistics. Note that crime reports may be made confidentially and such reports will provide more complete data on crimes committed on campus. Reporting forms are available from Security Police to use in reporting crimes for inclusion in the annual disclosure of crime statistics.
Confidential crime reports made to pastoral or professional counselors may be shared with Security Police officials with no personally identifying information disclosed for the purposes of including the information in crime statistics and in timely notices to the community. Anonymous crime reports may be made via the Internet using “Silent Witness” at www.nd.edu/~ndspd/silentwitnessthrough Michiana Crime Stoppers by calling (800-342-STOP (7267) or online at www.southbendareacrimestoppers.com.. Anonymous reports that contain sufficiently detailed facts for classification of the offense by law enforcement officials using FBI UCR guidelines will be included in annual crime report disclosures.
Response to Reported Incidents
Dispatchers are available 24 hours a day to answer your calls. In response to a call, NDSP will take the required action, either dispatching an officer or asking the victim to report to NDSP at Hammes Mowbray Hall to file an incident report. All NDSP incident reports are forwarded to the Office of Residence Life for review and potential disciplinary action, as appropriate. NDSP Investigators will investigate a report when it is deemed appropriate. NDSP Officers may also arrest individuals based on a reported criminal incident.
Additional information obtained via the investigation will also be forwarded to the Office of Residence Life for review, as deemed necessary. For information about the specific response to reports of sexual assault, see the Reporting Procedures section of this report entitled Information and Support Services for Victims of Rape and Sexual Assault.
Notification to the ND Community about Reported Crimes
In an effort to provide timely notice to the ND community, and in the event of a serious crime, such as a crime against a person that occurs on campus, where it is determined that the incident may pose a serious, ongoing threat to members of the ND community, a mass email Crime Alert is sent to all students and employees on campus and are posted on the ND Security Police (NDSP) website. Crime alerts are also posted by NDSP in the residence halls and various other buildings on campus, and are typically posted in the lobby/entrance area of the building(s) for seven days. The alerts are generally written by the Director of Security Police or a designee and they are distributed to the community by listserve operated by News and Information. Updates to the ND community about any particular case resulting in a Crime Alert may be distributed via email, may be posted on the ND Security Police web site or may be shared with the Observer for a follow-up story.
Crime Alerts are usually distributed for the following Uniformed Crime Reporting Program (UCR)/National Incident Based Reporting System (NIBRS) classifications: arson, criminal homicide, and robbery. Cases of aggravated assault and sex offenses are considered on a case-by-case basis, depending on the facts of the case and the information known by NDSP. For example, if an assault occurs between two students who have a disagreement, there may be no on-going threat to other ND community members and a Crime Alert would not be distributed. The ND Director of Security Police or designee reviews all reports to determine if there is an on-going threat to the community and if the distribution of a Crime Alert is warranted. Crime Alerts may also be posted for other crime classifications, as deemed necessary.
Campus Safety Begins With You
Notre Dame Security Police provides important services to the community, but nothing we do can replace your actions in maintaining security and safety on campus. The security awareness programs and information described below are designed to inform students and employees about campus security procedures and practices and to encourage students and employees to be responsible for their own security and the security of others. Take time to learn about crime prevention and safety – for yourself and your fellow community members. Information and awareness are your best weapons against crime and accidents. Information in du Lac: A Guide to Student Life and a brochure, “How to be ‘Streetwise’ and Safe”, provide important strategies for promoting safety. Additional pamphlets and posters, addressing a wide variety of safety related matters, are available from Security Police. Upon request by students, residence hall staff, faculty or other employees, NDSP staff will provide educational programs addressing related safety matters including self-defense, crime prevention, safe driving, alcohol laws, or other safety topics. The frequency of programs facilitated in person varies from year to year and is based on requests for programs by the UND community. For more information about the frequency of such programs contact the NDSP crime prevention coordinator.
The best source of information concerning campus crime reported to Security Police is the department web site: ndsp.nd.edu . The site contains timely notices or crime alerts, a log of crimes reported to Security Police, crime statistics and crime prevention information (as well as other information about Security Police services). Crime prevention information includes video presentations on a variety of topics such as protecting property and identity, sexual assault, everyday personal safety, stalking, and what to do in an a classroom or crowd shooting.
A printed copy of the crime log is also available during normal business hours from NDSP in Rm. 252 Hammes Mowbray Hall. Check out the NDSP web site often for other information about crimes and crime prevention. Security Police staff regularly provide information to The Observer for news stories. Additionally, in the event of a serious crime or incident on campus that may pose a threat to others, alerts are sent to the university community via e-mail and posted on the NDSP website. These crime alert notices may be posted around campus in residence halls and in other campus buildings also. Everyone is encouraged to review such information and to share the information with others that may not have seen it so steps can be taken to minimize exposure to risks.
When walking on campus after dark, call (574) 631-5555 for an escort from the men and women of Notre Dame SafeWalk. A SafeWalk employee will meet you and walk with you to or from any point on campus. The service is free and confidential. SafeWalkers are student employees of the Security Police department, have photo-ID cards and are in radio contact with the Security Police Communication Center. Hours are 8 p.m. to 2 a.m. during the academic year. After hours or during breaks, security and police officers provide SafeWalks and can be reached at contact Security Police at (574) 631-5555 for a SafeWalk.
Bus Service On Campus
The University of Notre Dame is party to an agreement with the South Bend Public Transportation Corp. (TRANSPO) that allows students, faculty and staff to ride fare-free on all TRANSPO routes in South Bend/Mishawaka. This includes the #7 and the Sweep routes that serves the Notre Dame and Saint Mary’s campus. TRANSPO schedule and route information is available at www.sbtranspo.com . An administrative shuttle runs from the circle north of Main Building to Lots B16 (near the East Gate) and B2 (Library Lot). The shuttle runs in the morning, at lunch and at the end of the business day. For more information, contact Business Operations at (574) 631-6661.
Campus Lighting and Physical Plant
Facilities Operations and Landscape Services maintain University buildings and grounds with a concern for safety and security. Campus facilities and lighting are regularly surveyed by physical plant staff. Security Police staff assist Facilities Operations by reporting potential safety or security concerns. Anyone noticing a safety or security problem with the physical plant or campus landscaping should contact the manager of the facility or Facilities Operations (574-631-7701) or Landscape Services (574-631-6537). After business hours, contact Security Police.
Access to Residence Halls and Other Campus Facilities
The campus and University facilities are private property. Presence on campus is at the pleasure of the University. It is the University’s expectation that visitors abide by University rules. Policies for persons visiting residence halls are outlined in du Lac: A Guide to Student Life. Visitation in residence halls by members of the opposite sex is restricted to hours between 9 a.m. and midnight Sunday through Thursday, and until 2 a.m. on weekends. Except in those buildings where posted notices prohibit trespassing, most non-residence campus buildings are open to guests during normal business hours. Visitors’ access to offices, rooms, labs and studios is restricted in these buildings and not permitted without permission from a University representative. Community members are encouraged to immediately notify Security Police if visitors are present in these areas.
Safety and security within undergraduate residence halls is the joint responsibility of the Offices of Residence Life and Housing and Security Police. Entrances to residence halls are generally locked at all times except during move-in and move-out. Residents of graduate student housing are responsible for maintaining security in their apartments by keeping doors and windows secured.
Ensuring that residence halls are free from uninvited visitors requires that residents themselves take an active role in making sure strangers are reported to hall staff and/or Security. Residents should protect themselves by always locking their doors whether they are in or away from their rooms – even when leaving for a moment. Residents should not prop open locked doors. Remember too, that residents are held accountable for the actions of their guests.
Alcohol and Other Drugs
Policies pertaining to possession and use of alcohol on campus are outlined in the University’s Drug-Free Schools Policy statement and in du Lac: A Guide to Student Life. Both documents are available from the Office of Student Affairs. These policies are governed by Indiana law, which prohibits persons under 21 years of age from possessing or consuming alcohol. Further, intoxication is considered a serious violation of policy. The University will not tolerate behavior that infringes on the rights of others because of use of alcohol. Possession, use or distribution of any illegal drug on campus is prohibited.
Consistent with its educational mission, the University provides information about alcohol and drug use, as well as alternatives to the use of alcohol in social settings or to reduce stress. Additional information is available from the Office of Alcohol and Drug Education (574-631-7970) and the University Counseling Center (574-631-7336). University employees may also call the LifeWorks at 1-888-267-8126 for information or assistance programs.
University Disciplinary Procedures
The University’s student life policies and disciplinary procedures are under the jurisdiction of the Office of Student Affairs. All alleged violations of University regulations are at the disposition of that office through the Office of Residence Life or its designee(s). To determine if a student is responsible for a violation of the University Standards of Conduct, the disciplinary procedures described in du Lac: A Guide to Student Life will be followed. Decisions regarding a student’s responsibility – or lack thereof – for a violation of policy will be based upon careful consideration of all available information and evaluated using a preponderance of the evidence standard (it is more likely than not that the violation occurred). Sanctions for University violations may include but are not limited to the following:
1. Verbal warning
2. Written warning
3. No contact order
4. Alcohol/drug assessment and/or education
5. Psychological assessment
6. Monetary fine
7. Ban from a specific area of campus
8. Loss of on-campus parking and driving privileges
9. Community service
11. Transfer or loss of on-campus housing privileges
12. Disciplinary Probation – defined as a specified period of observation and evaluation of a student’s conduct. Any violation of University or residence hall policy committed by a student on Disciplinary Probation is a serious violation and could result in separation from the University. A student placed on Disciplinary Probation may not participate in an international (or off-site) study program during the period of his/her probation or for one semester thereafter.
13. Loss of student extra-curricular privileges – Participation by students as members or leaders in extra-curricular clubs, programs, and activities (including, but not limited to, club, intramural and inter-collegiate athletic activities, student body office, class office, hall office, membership in the Campus Life Council, Hall President’s Council, Student Government,* Club Coordination Council or any judicial board) may be limited in whole or in part.
14. Temporary Dismissal – a separation from the University for at least one semester. Students temporarily dismissed are eligible to apply for readmission to the University, although readmission is not guaranteed.
15. Permanent Dismissal – a permanent separation from the University with no opportunity for readmission.
Support Services for Victims
A number of services are available to assist students, faculty and staff who may become the victim of a crime on campus, or who may be injured in a serious accident or other emergency situation on campus. In addition to prompt and professional emergency medical services provided by Security Police, Fire Department, ambulance, hospital or Health Center staff, victims will be offered an opportunity to meet with Campus Ministry staff, and students may meet with professional staff from the Office of Student Affairs. University Counseling Center staff provide services for students 24 hours a day in emergency situations during the academic year. In cases of criminal activity, information regarding victims’ rights and the steps followed by the criminal justice system to address their case is available from Security Police staff. Assistance for crime victims is also available from the County Prosecutor’s Office. The University’s Deputy Title IX Coordinator or designee can inform victims of the processes, procedures, and policies that apply when a sexual assault is reported to the University. The University’s Deputy Title IX Coordinator can be reached at (574) 631-7728 or DepTitleIXCoordinator@nd.edu. Assistance is also available from SOS, the St. Joseph County Rape Crisis Center, located at the Family Justice Center. Their crisis line, (574) 289-HELP (4357), can be contacted 24 hours a day. Detailed information for students about victim services, on and off campus, in cases of sexual assault may be found at csap.nd.edu or in du Lac: A Guide to Student Life which may be found online at dulac.nd.edu .
Information and Support Services for Victims of Rape and Sexual Assault
Sexual Assault and Sexual Misconduct
Sexual misconduct of any kind is inconsistent with the University’s values and incompatible with the safe, healthy environment that the Notre Dame community expects. All members of this community share responsibility for creating and maintaining an environment which promotes the safety and dignity of each individual. The most egregious form of sexual misconduct is sexual assault, which is an affront to justice that will not be tolerated at Notre Dame. Federal law views sexual misconduct and sexual assault as forms of sexual harassment prohibited under Title IX. Sexual assault also violates state law as well as University policy. Students found responsible for sexual misconduct or sexual assault will ordinarily face disciplinary sanctions up to and including dismissal from the University.
The University believes that no person should bear the effects of sexual assault alone. When a sexual assault occurs, the University’s paramount concern is for the safety, health and well-being of those impacted. To support and assist students, the University provides a wide range of services and resources. Please see the section below on Resources for Medical, Counseling and Pastoral Care or the Committee on Sexual Assault Prevention website at csap.nd.edu to learn more about these resources.
Sexual Misconduct Offenses
Sexual misconduct offenses that are prohibited are:
• Non-consensual sexual intercourse, which is any sexual intercourse by any person upon another without consent. It includes oral, anal and vaginal penetration, to any degree, with any object. It is referred to as “sexual assault” in this policy.
• Non-consensual sexual contact, which is any sexual touching with any object, by any person upon another, without consent. Sexual touching is contact of a sexual nature, however slight.
• Other forms of sexual misconduct include, but are not limited to:
o Indecent exposure
o Sexual exhibitionism
o Sex-based cyber-harassment
o Prostitution or the solicitation of a prostitute
o Peeping or other voyeurism
o Going beyond the boundaries of consent, e.g., by allowing others to view consensual sex or the non-consensual video or audiotaping of sexual activity.
Consent means informed, freely given agreement, communicated by clearly understandable words or actions, to participate in each form of sexual activity. Consent cannot be inferred from silence, passivity, or lack of active resistance. A current or previous dating or sexual relationship is not sufficient to constitute consent, and consent to one form of sexual activity does not imply consent to other forms of sexual activity. By definition, there is no consent when there is a threat of force or violence or any other form of coercion or intimidation, physical or psychological. A person who is the object of sexual aggression is not required to physically or otherwise resist the aggressor; the lack of informed, freely given consent to sexual contact constitutes sexual misconduct.
Intoxication is not an excuse for failure to obtain consent. A person incapacitated by alcohol or drug consumption, or who is unconscious or asleep or otherwise physically impaired, is incapable of giving consent.
Privacy and Confidentiality
Under Indiana law, if a student wishes the details of an incident to be kept strictly confidential, she or he can speak with counselors at the University Counseling Center, health providers, or off-campus rape crisis resources, such as S-O-S, the rape crisis center for St. Joseph County. Religious staff in Campus Ministry will also honor a student’s request for confidentiality. These individuals will honor confidentiality unless there is an imminent danger to the student or to others.
Parameters of Confidentiality and Mandated Title IX Investigations
In all instances and to the extent possible, the University will protect the privacy of all parties to a report of sexual misconduct or sexual assault. That said, under federal law, campus officials (with the exception of those listed under Confidential Resources, above) who receive a report of sexual assault, whether from the student involved or a third party, must share that information with the appropriate University authorities for investigation and follow-up. The University is obligated under the law to investigate the complaint, to take action to eliminate sexual harassment and sexual assault, prevent its recurrence and address its effects. An administrative investigation under Title IX must be initiated if the University has enough information to reasonably determine key facts, e.g., time, date, location and names of parties involved in an alleged incident. Ordinarily, this administrative investigation will include a review of statements obtained from either party, interviews with both parties, interviews with witnesses as appropriate and review of relevant documentary evidence, and will be conducted by the Student Affairs Deputy Title IX Coordinator or his/her designee. The University is obligated to conduct this investigation regardless of the complainant’s requests.
In the course of the administrative investigation, information will be shared as necessary with people who need to know, such as investigators, witnesses, and the accused. Any response by the University may be hindered by the complainant’s requests for anonymity and/or inaction.
Reporting Sexual Misconduct and Sexual Assault
To report an incident of sexual misconduct or sexual assault, please call Notre Dame Security Police at 911 or (574) 631-5555; NDSP is available 24 hours a day, 7 days a week. During business hours, you may also call or email the Deputy Title IX Coordinator or his/her designee at (574) 631-7728 or DepTitleIXCoordinator@nd.edu.
Additional University Steps in Responding to a Complaint of Sexual Misconduct or Sexual Assault
1) Assignment of a Sexual Assault Resource Coordinator (SARC)
Whenever the University receives a report of sexual misconduct or sexual assault, the complainant will be referred to a Sexual Assault Resource Coordinator (SARC) who will serve as a resource person to the complainant to identify, explain and navigate the complainant’s reporting options and the available support services. This can include referrals to counseling, educational support, pastoral care, and medical treatment, and information about University and legal processes. The SARC can also provide assistance in rearranging class schedules, extracurricular activities and housing and on-campus dining arrangements; to the extent that a student’s requests are reasonable and can be accommodated, every effort will be made to do so. Where appropriate, the goal of any adjustment will be to minimize the burden on the complainant’s educational program. Similarly, an accused student will also be assigned a SARC, to provide him or her with support, information and assistance.
2) No Contact Orders Issued to the Complainant and the Accused
Upon receipt of a report of alleged sexual misconduct in which the accused is a current Notre Dame student, the Deputy Title IX Coordinator shall issue no contact orders to the complainant and accused.
Intimidation or Threats to Inhibit Reporting
The University strongly encourages students to report any incident of sexual misconduct or sexual assault. Notre Dame takes such reports very seriously. Any actual or threatened retaliation or any act of intimidation to prevent or otherwise obstruct the reporting of sexual misconduct or sexual assault or the participation in proceedings relating to sexual misconduct or sexual assault by an accused student or third party is itself prohibited and will result in disciplinary sanctions. A complainant or witness who is threatened in any way should immediately report these concerns to their assigned Sexual Assault Resource Coordinator (SARC) or to NDSP by calling (574) 631-5555.
A student has the option to pursue a criminal complaint with the appropriate law enforcement agency, to pursue a complaint through the University disciplinary process, or to pursue both processes consecutively or concurrently. Regardless of the option chosen the University will initiate an administrative investigation under Title IX.
Option 1: Criminal Complaint
The University encourages students to report all incidents of sexual misconduct or sexual assault to the police. If the incident occurred on Notre Dame property, Notre Dame Security Police, a duly licensed police agency in the state of Indiana, is the appropriate agency with which to file a report. Off-campus incidents will likely fall in the jurisdiction of the South Bend, St. Joseph County or Mishawaka police departments. Notre Dame Security Police (911 or (574) 631-5555) can assist with contacting the appropriate agency.
Incidents of sexual misconduct involving students that are reported to Notre Dame Security Police will also be referred to the Deputy Title IX Coordinator in the Office of Student Affairs for follow-up and administrative investigation. Similarly, the Deputy Coordinator will follow-up where appropriate in those instances where the University has a report of an incident of sexual misconduct or sexual assault that has been reported to another police agency.
The administrative investigation conducted by the Deputy Title IX Coordinator or his/her designee is distinct from the criminal investigation and flows from the University’s obligation under Title IX to ensure that it is providing a safe environment for all students. If a complainant wishes to pursue a criminal complaint exclusively, the complainant may choose to temporarily defer the administrative investigation and/or disciplinary process by making a formal written request to the Deputy Title IX Coordinator, which may delay the administrative investigation and the University’s ability to respond. The University may continue its administrative investigation where it has reason to believe that the alleged harasser may be an imminent threat to the safety of the complainant and/or other students. At any time, the complainant may choose to rescind the deferral by making a formal written request to the Deputy Title IX Coordinator, electing to resume the administrative investigation and/or disciplinary process. The University will maintain documentation of the date of deferral. Information obtained through the criminal investigation may be used by the Office of Residence Life for consideration in the University disciplinary process.
If a student pursues a criminal complaint, a member of the Office of Campus Safety will request that the St. Joseph County Prosecutor’s Office keep the University informed and immediately advise of its decision whether to prosecute the complaint. The University will maintain documentation of the date of the request to the Prosecutor’s Office. In cases where the Prosecutor’s Office declines prosecution, a member of the Office of Campus Safety will provide written notice to the complainant of the Prosecutor’s decision.
Option 2: University Disciplinary Process
Sexual misconduct involving students, including sexual assaults whether or not they have been reported to a police agency, should also be reported to the University for investigation and resolution through University processes.
If a student reports an incident of sexual misconduct or sexual assault to the University, the Deputy Title IX Coordinator in the Office of Student Affairs or his/her designee will conduct an administrative investigation. Ordinarily, an administrative investigation will include a review of statements obtained from either party, interviews with both parties, interviews with witnesses as appropriate and review of relevant documentary evidence. Once the investigation is complete, the Deputy Title IX Coordinator, in conjunction with a tripartite board in Student Affairs, or his/her designee will make a determination about whether the case should be referred to the Office of Residence Life for resolution. Information obtained through the administrative investigation may be used by the Office of Residence Life for consideration in the University disciplinary process, with or without the cooperation of the complainant. The complainant and the accused student will be informed in writing of the outcome of the Disciplinary Conference or Disciplinary Hearing in cases of alleged crimes of violence (as defined by section 16 of title 18, United States Code) or a non-forcible sex offense. If the complainant is deceased as a result of the crime or offense, the next of kin shall be informed in writing of the outcome of the Disciplinary Conference or Disciplinary Hearing upon written request. A disciplinary Hearing may result in the imposition of the disciplinary sanctions listed above including temporary dismissal or permanent dismissal.
For information regarding the University’s Disciplinary Procedures for addressing incidents of alleged sexual misconduct or sexual assault, please refer to http://dulac.nd.edu/university-disciplinary-procedures/disciplinary-settings .
Option 3: Simultaneous Processes
A student has the option to pursue a criminal complaint with the appropriate law enforcement agency, to pursue the University’s disciplinary process, or to pursue both avenues consecutively or concurrently.
Written Notice of Reporting Options
Students who report alleged sexual misconduct or sexual assault will be provided with written notice of the above referenced reporting options. The University, through the Deputy Title IX Coordinator or his/her designee, must also obtain written acknowledgment from the student of her/his decision regarding which options, if any, the student wishes to pursue.
Other Potential Policy Violations
At times, students are hesitant to report the occurrence of a sexual assault to University officials because they are concerned that they themselves, or witnesses to the misconduct, may be charged with other policy violations, e.g, parietals or alcohol violations. These behaviors are not condoned by the University, but the importance of dealing with alleged sexual misconduct or sexual assault outweighs the University’s interest in addressing lesser violations. Accordingly, in these cases, the University will not pursue disciplinary action against a student who makes a complaint of sexual misconduct or sexual assault in connection with the reporting of that incident, or against students named as witnesses to the incident.
Resources for Medical, Counseling and Pastoral Care
It is especially important for students who have been sexually assaulted to seek immediate and appropriate medical treatment. University Health Services is open 24 hours a day during the academic year and is equipped to provide confidential and professional medical care. University Health Services (UHS) can be reached in St. Liam Hall, (574) 631-7567 (24 hours). While the UHS staff is unable to perform procedures related to the collection of evidence for the purposes of pursuing criminal prosecution, they can provide assistance and support when a student requests or requires transportation to the hospital. St. Joseph’s Regional Medical Center has a specially trained sexual assault team available 24 hours a day, seven days a week; Memorial Hospital also offers these services. Under Indiana law, the tests and procedures at the hospital are free of charge if treatment is sought within 96 hours of the assault. Emergency Room staff may ask if the student wishes to speak to the police; this decision is up to the student.
The University Counseling Center is staffed by trained professionals who can provide specialized support and assistance to students who have been assaulted. Current students may seek counseling at any time, whether it is days, months or years after the incident. The confidential services of the UCC are available to the student who was assaulted and her or his friends who may need support in assisting the student. The Counseling Center can be reached at (574) 631-7336 (24 hours); in addition, a Walk-In Crisis Service is available in St. Liam Hall, Monday-Friday, 9 a.m. – 5 p.m. For further information, go to ucc.nd.edu .
S-O-S is the rape-crisis center for St. Joseph County. S-O-S is staffed by trained professionals and volunteer advocates who are available 24 hours a day. The staff can provide confidential counseling and recovery services, as well as support and information about communication with the police, family and friends. S-O-S Volunteer Advocates provide emotional support and information on the phone and in person at area hospital Emergency Departments around the clock. Specially trained professionals offer confidential counseling, group therapy, information, and referrals. The S-O-S Advocate acts as a liaison between the student and the legal process, and can accompany them to court, if desired. The 24-hour telephone number for the Rape Crisis Center is (574) 289-4357.
The religious staff in Campus Ministry staff isare trained to provide confidential pastoral counseling and support to students who have been sexually assaulted, or to friends who wish to support and assist them. Campus Ministry can be reached at (574) 631-7800 or at campusministry.nd.edu.
The on-campus resources listed above are available to all Notre Dame students including accused students and witnesses in sexual misconduct and sexual assault cases.
For more information about resources, please visit csap.nd.edu .
Educational Programs and Prevention Services
The University of Notre Dame provides campus sexual assault programs aimed at the prevention of sex offenses. The Security Police department offers the Rape Aggression Defense (RAD) program as well as personal safety lectures that provide information on how to avoid and prevent sexual assaults and what to do if one is the victim of such crimes. NDSP has collaborated with campus groups to sponsor presentations by experts, and department staff participates with other professionals in panel discussions about sexual assault. The First Year of Studies orientation program includes a session, College H.A.S. Issues: Hook-ups Alcohol and Sexual Assault, which provides information about sexual assault prevention and victim services. The Committee on Sexual Assault Prevention (CSAP) offers advice and guidance to the Office of Student Affairs on how to assist and support victims of sexual assault. It facilitates collaboration and communication among the different departments and student groups working to address sexual violence and spearheads a variety of rape education/prevention initiatives. The Gender Relations Center (GRC) also has a host of programs aimed at education and prevention including the Violence Prevention Initiative, Sexual Assault Awareness Week and the Take Back the Night March. Several residence halls also sponsor speakers and panel discussions on sexual assault. Campus Security Police officers receive training on this topic as well and are sensitive to the issues and needs of victims of sexual assault.
Sex Offender Registry in Indiana
The Indiana Sheriffs’ Sex and Violent Offender Registry provides detailed information about individuals who register as sex or violent offenders at Indiana sheriff departments. The purpose of the registry is to inform the general public about the identity, location, and appearance of sex and violent offenders who live, work, or study in Indiana. The registry, as well as detailed information about Indiana’s laws governing Sex and Violent Offender Registry, is available at http://www.indianasheriffs.org . Indiana’s Sex and Violent Offender Directory is maintained by the Indiana Criminal Justice Institute (ICJI) and lists individuals who have been convicted of one or more of the sex and violent offenses requiring registration with local law enforcement authorities. The directory and information about ICJI is available at http://www.icrimewatch.net/indiana.php .
The University’s Campus Emergency Preparedness and Response Plan includes information about Management of Emergency Response and Operations, Emergency Operations Center (EOC), and Communication Responsibilities. University departments are responsible for developing contingency plans and continuity of operations plans for their staff and areas of responsibility. The University conducts emergency response drills and exercises each year, such as table top exercises, field exercises, and tests of the emergency notification systems on campus. These tests are designed to assess and evaluate the emergency plans and capabilities of the institution.
The University’s emergency responders, NDSP police officers, their supervisors and administrators have all received training in Incident Command and Responding to Critical Incidents on campus. When a serious incident occurs that causes an immediate threat to the campus, the first responders to the scene are usually NDSP and NDFD, with the assistance of neighboring public safety agencies, as needed. These agencies typically respond and work together to manage the incident, under the unified command of NDSP and NDFD. Depending on the nature of the incident, other ND departments and other local or federal agencies could also be involved in responding to the incident.
The institution has general evacuation guidelines, in the event that a segment of the campus needs to be evacuated. Most evacuations occur during activated fire alarms, which require all occupants to promptly evacuate the building. Other portions of the plan would be affected by a myriad of factors, including the type of threat, the occupancy of the other buildings and areas of the campus at the time of the incident, etc. Therefore, specific information about a multi-building or area evacuation cannot be shared with the campus community in advance. ND expects members of the community to follow the instructions of first responders on the scene, as this type of evacuation would be coordinated on-site. For example, in some emergencies, you may be instructed to “shelter-in-place.” This option may be utilized if an incident occurs and the areas around you become unstable, or if the air outdoors becomes dangerous due to toxic or irritating substances. In these cases it may be safer to stay indoors, because leaving the area may expose you to that danger. Thus, to “shelter-in-place” means to make a shelter of the building that you are in, and with a few adjustments this location can be made even safer and more comfortable until it is safe to go outside. This means that if an incident occurs and the building you are in is not damaged, stay inside in an interior room until you are told it is safe to come out. If your building is damaged, take your personal belongings (purse, wallet, access cards, etc.) and follow the evacuation procedures for your building (close your door, proceed to the nearest exit, and use the stairs instead of the elevators). Other options include moving to another part of your building, evacuating from your building to an outside area or to a neighboring building, as directed. Please follow the directions of on-scene police or fire department personnel or to the announcements made via the ND Alert system.
ND community members are encouraged to notify NDSP of any situation or incident on campus that involves a significant emergency or dangerous situation that may involve an immediate threat to the health and safety of students and/or employees on campus. NDSP has the responsibility of responding to, and summoning the necessary resources, to mitigate, investigate, and document any situation that may cause a significant emergency or dangerous situation. In addition, NDSP has a responsibility to respond to such incidents to determine if the situation does, in fact, pose a threat to the community. If so, Federal Law requires that the institution notify the campus community or the appropriate segments of the community that may be affected by the situation.
Notification to the ND Community about an Immediate Threat
Notre Dame will immediately notify the campus community upon the confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or staff occurring on the campus. The NDSP and NDFD are primarily responsible for confirming that there is a significant emergency or dangerous situation on campus that could cause an immediate threat to the health and safety of the members of the campus community. However, there are other departments on campus that could be in a position to confirm certain types of emergencies, such as a pandemic flu outbreak, chemical spill in a lab, etc.
The university has implemented ND Alert, a comprehensive emergency notification system, to communicate with campus constituents during a major emergency. The EOC Leader and Public Information Officer are generally responsible for authorizing the use of such tools as well as approving the messages to be distributed, unless there are extenuating circumstances, such as a weather emergency or an active critical situation that warrants immediate distribution of an alert. In those cases, the NDSP Senior Leadership is authorized to approve the activation of an alert.
A basic set of alert messages has already been developed by the institution to expedite the delivery of these messages during a critical incident, but the Public Information Officer and NDSP Dispatchers may edit the message, as necessary.
Depending on the scope of the incident, the EOC may use one or any combination of the following ND Alert tools. While the scope of the University’s plan includes physical and non-physical emergencies, the mass notification system and Comcast tools outlined below will be used only during emergencies threatening the life and safety of students, faculty, staff and other constituencies on campus at the time of an incident and will always be sent to all segments of the community, when activated. These tools may also be used to inform the community about instructions for immediate evacuation, shelter in place or other action needed on the part of students, employees, and campus visitors.
• Mass notification system: Through this service, campus leaders can send simultaneous alerts to individuals in a matter of minutes through landline phones, cellular phones, text messaging and e-mail. To fully participate in this system, students, faculty and staff need to provide the University with key contact information such as cell phone number and an e-mail address in addition to their Notre Dame e-mail. Students can provide emergency contact information during the semester enrollment process, and employees can update information via the Resources tab in insideND. The Public Information Officer and NDSP Dispatchers are trained to distribute messages via the mass notification system, and the system will be used in events where life and limb of Notre Dame constituents are at risk. While all messages must typically be approved by the Public Information Officer, messages may be automatically distributed by the NDSP Dispatcher in certain campus emergencies. Specifically, in the event that the St. Joseph County tornado siren is activated, the NDSP on-duty supervisor would authorize that an ND alert message be distributed to the campus community. In other incidents that provide immediate danger to campus (e.g., active shooter, NDSP in pursuit of the suspect of a serious violent crime, HAZMAT situation), the NDSP senior leadership officer would approve an ND Alert message.
• Comcast Cable Override: The University has the ability to activate Comcast of Indiana LLC’s Emergency Alert System. Through this system, the University can transmit emergency alerts to campus televisions. Public Information Office staff are trained to distribute messages using this system.
• emergency.nd.edu: The University emergency Web site will serve as the primary source of follow-up information and instruction during times of campus emergencies. In times of no emergency, a statement will remain on the site indicating that the University is operating under normal business conditions. Staff of the Office of Public and Community Affairs (OPAC), under the direction of the EOC, will update the website.
Information is available to the larger community, including parents and the people in South Bend and the surrounding areas by logging onto the website at emergency.nd.edu .
The Public Information Officer and NDSP Dispatchers will, without delay and taking into account the safety of the community, determine the content of the notification and initiate the notification system, unless issuing a notification will, in the judgment of the first responders (including, but not limited to NDSP and NDFD), compromise the efforts to assist a victim or to contain, respond to, or otherwise mitigate the emergency.
Notification of Missing Students
If a member of the University community has reason to believe that a student who resides in on-campus housing is missing, he or she should immediately notify NDSP at (574) 631-5555. NDSP will generate a missing person report and initiate an investigation.
After investigating the missing person report, should NDSP determine that the student is missing and has been missing for more than 24 hours, ND will notify St. Joseph County Police as required by Federal Law and the student’s emergency contact no later than 24 hours after the student is determined to be missing. If the missing student is under the age of 18 and is not an emancipated individual, ND will notify the student’s parent or legal guardian immediately after NDSP has determined that the student has been missing for more than 24 hours. NDSP may make notification sooner than 24 hours.
In addition to registering an emergency contact, students residing in on-campus housing have the option to identify, confidentially, an individual to be contacted by ND in the event the student is determined to be missing for more than 24 hours. If a student has identified such an individual, ND will notify that individual no later than 24 hours after the student is determined to be missing. A student who wishes to identify a confidential contact can do so by adding information to the Residence Hall registration card available from the Hall Rector. A student’s confidential contact information will be accessible only by authorized campus officials and law enforcement, as appropriate.
Compilation of information disclosed in accordance with the Clery Act is the responsibility of the Director of University Security Police. The Security Police department will gather data from records maintained by that department, other University departments and offices, as well as from records from local, county and state police agencies, if reasonably available. A written request for statistical information is made on an annual basis to all Campus Security Authorities (as defined by federal law). Crime reports are classified following FBI Uniform Crime Report guidelines. University Security Police record all reports of criminal activity investigated by the department. The most commonly reported crime is larceny (theft). Frequently, thefts are from unlocked rooms and offices, or the theft is of property left unattended in a common area. Table 1, 2, and 3 provide information about serious crimes and attempted crimes as well as arrests and referrals for violations of liquor laws, for drug offenses and for weapons offenses. *The crime of larceny is not required to be included in the annual report.
Notes for Crime Statistics
NDSP seeks and includes crime data provided by the Indiana State Excise Police, The Indiana State Police, St. Joseph County Police, South Bend Police and Roseland Town Marshal.
2009, 2010 and 2011 Hate Crimes Statistics
There were no crimes of prejudice reported to Notre Dame Security Police nor to other campus security authorities for the above categories (listed in table 1, 2, and 3) nor for any crime involving bodily injury that manifest evidence that the victim was intentionally selected because of the victim’s actual or perceived race, gender, religion, sexual orientation, ethnicity, or disability.
Important Telephone Numbers Emergency(police, fire, medical)
|University Counseling Ctr.||574-631-7336|
|Deputy Title IX Coordinator||574-631-7728|
|LifeWorks Employee Assistance||888-267-8126|
|Office of Residence Life||574-631-5551|
|Office of Student Affairs||574-631-5550|
|Sex Offense Services||574-289-HELP|
|St. Joseph’s Medical Ctr. ER||574-237-7264|
Area Police Agencies (notify police in locale where the incident occurred)
|St. Joseph County||574-235-9611|
|Indiana State Police||574-233-1123|
|St Joseph County Prosecuting Attorney’s Office||574-235-9544|
The policy statements included in this brochure are up-to-date as of August 2012. For the most current version of campus policies, please visit http://dulac.nd.edu/.
Notre Dame Security Police gratefully acknowledges the assistance of campus law enforcement agencies from across the country for their assistance in developing this brochure.
Fire Service on Campus
Founded in 1879, the Notre Dame Fire Department is a full-service life-safety agency that has evolved from volunteers responding when the alarm sounded to a professional department that seeks to prevent fires through public education, fire code inspections and fire protection system management. The department responds to some 1,300 fire, medical and other emergency calls annually. More information is available at ndfd.nd.edu.
A printed copy of the daily fire log is also available at room 252 Hammes Mowbray Hall during normal business hours.
University of Notre Dame Fire Safety Policies
The following are a list of the University’s Fire Safety Policies.
Health, Safety, and Security Policies
1. Unless authorized by the Office of Student Affairs or Notre Dame Security Police, firearms or other weapons of any kind, fires, fireworks, explosives, explosive devices, and highly flammable materials are not allowed on University property.
2. Tampering with or misuse of fire alarm and safety devices, emergency communication equipment and related emergency system components is strictly prohibited.
3. Failure to respond appropriately to fire alarms and emergency notifications may result in disciplinary action.
4. Unauthorized presence in construction areas, campus underground tunnels or any restricted area is prohibited.
The University believes its residential facilities provide the foundation of community life. In order to maintain the proper safety and security of these communities, residents and guests must abide by certain housing policies and expectations. The following includes some of the University’s housing policies. Students are expected to know and abide by these policies. Failure to do so may result in disciplinary action.
To meet fire, health and safety requirements, the University must discourage the proliferation of electrical appliances in student rooms. All large, domestic-type refrigerators are prohibited. Refrigerators in student rooms must not exceed 5.0 cubic feet in size and must be in good operating condition.
The use of the following electrical appliances is prohibited in all residence halls:
1. Air Conditioners
4. Ceiling Fans
6. Rice Cookers
7. Dimmer Switches
8. Hot Plates
10. Tabletop Grills
11. Toaster Ovens
13. Other such high-wattage appliances
Health and Safety Issues
All students share responsibility for the health and safety conditions of their hall. To keep halls safe, students must keep the following facts in mind:
1. Know the fire exit routes from the residence hall.
2. Burned-out light bulbs in corridors will be replaced by the custodians. Students should not replace any light bulb with brighter or colored bulbs. Oversized bulbs can overload the circuits and create a fire hazard.
3. Wiring cannot accommodate double sockets.
4. Installation of ceiling fans is not permitted.
5. Waterbeds are not permitted.
6. Electrical or kerosene space heaters are not allowed.
7. Propane grills or any other type of liquid gas tanks are not to be stored in residence halls.
8. The following are prohibited as interior finish to any residence hall room
a. The installation of plywood paneling, plywood sheets, decorative wood shingles, particleboard, hardboard, wallpaper, paperboards, and any other flame- and smoke-propagating materials.
b. Combustible fabrics, burlap, paper, cork, and other flame- and smoke-propagating materials.
9. Combustible materials should not be placed against or left in contact with radiators, heating units, light bulbs or lighting fixtures, or any other electrical items.
10. Halogen torchiere lamps that have a tubular halogen bulb greater than 300 watts are prohibited. All halogen lamps must have a properly installed safety guard. Individuals owning these lamps must be able to prove the bulb wattage is 300 watts or less, replace all bulbs without wattage ratings and obtain and properly install the wire safety guard. Lamps should never be placed near curtains, bedding, posters or pictures. Clothing, towels, etc., should not be draped over lamps.
11. Carpeting is not allowed on walls or ceilings. Ceilings shall not be draped with any fabric, netting or paper products. Violations result in the immediate removal thereof.
12. Partitions shall not be constructed in any residence hall suites or rooms.
13. Storage is not allowed in corridors or stairwells.
14. Bunk beds, as provided by the University, are always permissible. No more than two beds in any bunk structure are permitted. Extension beyond normal height of bunk structure is not permitted. A single bed spring raised on double end pieces is not permitted. Beds must be debunked and returned to floor level when residents move out of the hall.
15. Platforms or structures at any level constituting additional floor surfaces are prohibited.
16. Bed structures may not render windows unusable for emergency access or for air circulation. Bed structures may not block access to heating or ventilating units, plumbing, lighting fixtures and thermostats. Automatic sprinkler heads will be kept clear of all obstruction.
17. All corridor doors in every room (including suites) shall be maintained for easy exit. Corridor doors must be maintained so as to open at least 60°. No bed structure or other furniture will block use of a corridor door in any room or suite. Bed structures or furniture should not block connecting doors in suites. In all rooms there must be a clear passage or direct access to the interior of the room.
18. The University provides access to basic cable television in each undergraduate student room. Satellite dishes and supporting hardware are prohibited. The University will remove and confiscate any satellite dish or supporting hardware found and will assess a $200 fine. Student(s) may be subject to disciplinary action for possessing a satellite dish or hardware.
Housing Safety Guidelines for Decorations
For reasons of hall safety and security:
1. All decorations must be non-combustible or factory-treated with flame retardant. No paper of any type may be used to line the exit corridors and stairs.
2. Nothing may be attached to smoke detectors, heat detectors or sprinkler heads by any means.
3. Nothing may impede or hinder occupants’ access to exits.
4. Hose cabinets, fire extinguishers, cabinets, and fire alarm stations may not be covered with any decorative materials.
5. Exit and emergency lighting systems may not be covered.
6. No open flames or candles in holders may be used.
7. No modification of the building electrical system is allowed.
8. Colored lights may not be installed in corridor lighting fixtures.
9. Natural evergreen branches or trees are not allowed in student rooms.
Smoking is prohibited in all residence facilities. Refer to the University’s Smoking Policy for more information.
University of Notre Dame Procedures for Student Housing Evacuation During Fires
The following are a list of the University’s student housing evacuation procedures for students to take during fires. The listed pages are where these can be found in the du Lac Guide to Student Life at Notre Dame.
Fire Emergency Instructions
Any student in a building which is involved in a fire should:
1. Call the Notre Dame Fire Department immediately by pulling the nearest pull station in the building. Pull stations are usually located near or at exits. Dial 911 to report the fire alternately.
2. Use stairwells and stay off elevators.
3. Get out of the building if possible and stay out until firefighters signal that it is safe to return.
4. Stay back a reasonable distance from the building to avoid falling objects from upper floors.
REMEMBER: Call 911 for all fire, medical or police emergencies.
University of Notre Dame Procedures for Students During Fires
The following are a list of the University’s procedures for students to take during fires. The listed pages are where these can be found in the du Lac Guide to Student Life at Notre Dame.
Fire Emergency Instructions
Any student trapped by smoke or fire in corridors and who cannot leave by normal exits should:
1. Stay in or return to his or her room or some other smoke and fire-free area. Shut the door and remain there until being rescued.
2. If smoke enters the room from under or around the door, place sheets, blankets or clothing around the door to seal it as well as possible.
3. Open windows from the top in order to evacuate any smoke that may enter.
4. Try to stay calm and signal firefighters of your location. They will be working their way to you as fast as possible.
Remember: Call 911 for all fire, medical or police emergencies.
University of Notre Dame Fire Safety Education
The following are a list of the University’s fire safety education opportunities for students and employees.
1. Fire Safety Education Chapter in the Contemporary Topics course
a. Mandatory course taken by all first year students at Notre Dame
b. They are also referred to du Lac and the Notre Dame Fire Department’s website for further information (http://ndfd.nd.edu/fire-safety/)
2. Fire Safety and Fire Extinguisher Use Training
a. Selected employees receive fire safety training and are trained in the use of extinguishers
b. All residence hall staff are trained in fire safety and are provided hands-on fire extinguisher training
3. Fire Safety Events
a. The Notre Dame Fire Department holds a fire safety event with contests and activities geared to increase fire safety knowledge.
b. The Notre Dame Fire Department hosts fire safety awareness booths during several campus wide events throughout the year.
Future Plans for Fire Safety Improvements in Student Housing
There are no Fire Safety Improvements planned for Student Housing at this time.
Student Housing Fire Safety Systems
Student Housing Fire Occurrence Statistics for Calendar Year 2009
Student Housing Fire Occurrence Statistics for Calendar Year 2010
Student Housing Fire Occurrence Statistics for Calendar Year 2011